Effective Date: [15-Jan-2013]

GelaroGrace Studio (“we,” “our,” or “the Company”) is committed to protecting the privacy and confidentiality of all personal, business, and creative data entrusted to us by our employees, clients, vendors, and partners. This Privacy Policy explains how we collect, use, store, and safeguard information in the course of our business operations.

1. Information We Collect

We may collect and process the following types of information:

• Client Information: Name, contact details, project details, and billing information.
• Employee Information: Personal details, employment records, and performance data.
• Creative & Production Data: Scripts, footage, artwork, project files, and related assets.
• Technical Data: System logs, access records, and usage data for internal security.

2. How We Use Information

We use collected information strictly for professional purposes, including:

• Delivering VFX, CGI, post-production, and tech services.
• Managing client relationships and communication.
• HR and payroll processing for employees.
• Enhancing security, compliance, and workflow efficiency.

3. Data Protection & Security

All sensitive client and company data is stored on secure servers with restricted access.

• Access to confidential data is role-based and monitored.
• External sharing of data requires prior approval and is done only with trusted vendors under NDA.
• Regular audits and IT security protocols are maintained to prevent unauthorized access.

4. Data Sharing

We do not sell or trade personal or project data. Information may only be shared:

• With authorized employees and vendors directly involved in project delivery.
• With legal or regulatory authorities, if required by law.
• With cloud hosting or IT service providers, strictly under confidentiality agreements.

5. Employee Responsibility

All employees, contractors, and interns are required to:

• Maintain confidentiality of client and company data.
• Follow IT & security policies regarding storage and communication.
• Immediately report any data breach, loss, or unauthorized disclosure.

6. Data Retention

• Client and project data will be retained only as long as necessary to complete the project or comply with legal obligations.
• Employees’ personal records are maintained securely and disposed of responsibly when no longer required.

7. Your Rights

Clients and employees have the right to:

• Access their personal data held by the company.
• Request correction or deletion of personal information (where legally permissible).
• Inquire about data security practices.

8. Updates to Privacy Policy

This Privacy Policy may be updated periodically to reflect changes in regulations, technology, or business practices. Employees and clients will be informed of significant updates.

9. Contact

For questions regarding this Privacy Policy or data handling, please contact:
GelaroGrace Studio – Privacy Officer
📧 info@gelarogracestudio.com